| SANTA MARGARITA WOMEN'S GOLF ASSOCIATION BY-LAWS | |||||
| By-Laws - Page 3 of 4 | |||||
| ARTICLE VII: DUTIES OF APPOINTEES (Continued) | |||||
| 2. The Rules Chair will enforce the USGA Rules and such local rules as apply to the course on which competition is held. All disputed | |||||
| HOME | points will be referred to the Rules Chair for final decision. | ||||
| 3. The Tournament Chair will serve as host to the annual Winners' Circle Tournament. Additionally, she will make all arrangements | |||||
| MEMBER CLUBS | and confirm with clubs when field day event will be held. She will be in charge of all field day competitions, in cooperation with the Santa | ||||
| Margarita Representative of the hostess club. The Tournament Chair mut have access to and be able to operate a computer with the | |||||
| CALENDAR | necessary spreadsheet software to receive and maintain the Field Day and Winners' Circle records in a consistent, professional manner. | ||||
| 4. The Parliamentarian will ordinarily be the immediate past President. She will advise the President when questions arise about correct | |||||
| FIELD DAYS | parliamentary procedure. If the immediate past President is no longer eligible to be a regular member of the Board of Directors, she may | ||||
| be an honorary member without voting privileges. | |||||
| OFFICERS & | 5. The Publicity Chair will be responsible for informing news media of field day results, team play results, changes in officers, and other | ||||
| DIRECTORS | newsworthy information about SMWGA. | ||||
| 6. The Trophy Chair will be responsible for purchasing all trophies authorized by the Board of Directors. She will submit all bills for such | |||||
| MEMBERSHIP | purchases to the Treasurer. | ||||
| 7. The Membership Chair will be responsible for preparing and distributing the roster, member directories, and bag tags. It is | |||||
| TEAM | recommended that the Membership Chair have access to and be able to operate a computer with the necessary spreadsheet | ||||
| software to receive and maintain the roster and directory and transfer those records to the directory printer in a consistent, | |||||
| BYLAWS & | professional manner. | ||||
| STANDING RULES | 8. The Calendar Chair will be responsible for obtaining all dates related to SMWGA events from member clubs. She will provide | ||||
| updated reporting and distribution of the calendar of dates at the regularly scheduled Board of Directors meetings and assist in | |||||
| MINUTES | resolving scheduling issues. | ||||
| 9. The Team Major will be responsible for conducting annual team play within the Association. Any changes in procedure or awards | |||||
| must be approved by the Board of Directors. | |||||
| 10. The Webmaster will be responsible for maintaining and updating the SMWGA website, www.smwga.net. Major format changes to | |||||
| the site will be made with the approval of the President and the Board of Directors. | |||||
| 11. At the conclusion of the term of office, each officer and appointee will submit a written description of the duties of the position | |||||
| to the successor. | |||||
| ARTICLE VIII: DUES | |||||
| 1. Individual membership dues and member clubs' dues must be paid no later than December 1 to be included in the following year's | |||||
| directory. However, anyone in a member club with an established USGA handicap will be allowed to join SMWGA at any time during the | |||||
| year upon payment of current annual dues. | |||||
| 2. The Association's fiscal year will be from January 1 to December 31. | |||||
| 3. Past Presidents will be members without payment of dues for five (5) years following their term. | |||||
| ARTICLE IX: MEETINGS | |||||
| 1. There will be at least nine (9) meetings of the SMWGA Board of Directors during the fiscal year. If a special meeting is called, the | |||||
| purpose must be stated in advance of the meeting. | |||||
| 2. The President of the Board of Directors may call special meetings of the general membership with at least ten (10) days notice. All | |||||
| business to be transacted must be specified in the notification of the special meeting. | |||||
| 3. The annual meeting of the Association will be held on the first Field Day of the calendar year, unless otherwise ordered by the Board | |||||
| of Directors. The officers and appointees for the ensuing year will be introduced at the annual meeting. | |||||
| 4. Thirty (30) days' notice of the annual meeting will be sent by the Corresponding Secretary to all past Presidents. | |||||
| 5. When necessary, the President may call special meetings of the executive board. | |||||
| ARTICLE X: RULES OF ORDER | |||||
| The Association will be governed by Rosenberg's Rules of Order. | |||||
| Rev. 1/01/2011 | Back | ||||
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